Rooms and spaces for hire - Hills Hub at Emerald
Key points
- A range of rooms and spaces are available for hire at the Hills Hub in Emerald, including a hall space, multipurpose rooms, a training/meeting/consulting room, and an arts and performance space.
- Different hire rates apply for artists/community groups, not-for-profit groups and businesses.
- Other hire charges may also apply.
- You can enquire about hiring a space or make a booking using the forms on this page.
- For all hire enquiries contact the Hills Hub Placemaker
Photos of the facility
Hire rates - Artists and community groups (Tier 1)
Rates for individual practising artists and unincorporated/ informal community arts groups. Examples include:
- an informal group of artists collaborating on a body of work/exhibition
- an artist who lives in Cardinia Shire who wants to hold an exhibition
- an artist who works in Cardinia Shire who wants a space to rehearse or practise their art
Hall space (multipurpose rooms 1, 2 and 3 combined)
2 hours (minimum): Not available
Half day: $107.50
Full day: $215
Multipurpose rooms
2 hours (minimum): $11.25
Half day: $22.50
Full day: $45.50
Training, meeting or consulting room
2 hours (minimum): $8.60
Half day: $17.20
Full day: $34.50
Arts and performance space
2 hours (minimum): $10
Half day: $20
Full day: $40
Hire rates - Not-for-profit organisations (Tier 2)
An incorporated association whose constitution states they are a not-for-profit organisation, for example, a local arts society.
Evidence required from not-for-profit groups when making a booking: Rules of incorporation or constitution and last annual financial report, OR the link to your organisation’s page on the Australian Charities and Not-for-profits Commission Register
Hall space (multipurpose rooms 1, 2 and 3 combined)
2 hours (minimum): Not available
Half day: $107.50
Full day: $215
Multipurpose rooms
2 hours (minimum): $20
Half day: $40
Full day: $80
Training, meeting or consulting room
2 hours (minimum): $17
Half day: $34
Full day: $68
Arts and performance space
2 hours (minimum): $20
Half day: $40
Full day: $80
Hire rates - Businesses and for-profit groups (Tier 3)
Individuals, groups or businesses conducting a private or business arts activity/event. Examples include:
- an artist wanting to run a painting workshop for children and charging participants to attend
- a small business wanting to hold an arts program
Hall space (multipurpose rooms 1, 2 and 3 combined)
2 hours (minimum): Not available
Half day: $235
Full day: $455
Multipurpose rooms
2 hours (minimum): $40
Half day: $80
Full day: $160
Training, meeting or consulting room
2 hours (minimum): $34
Half day: $68
Full day: $136
Arts and performance space
2 hours (minimum): $40
Half day: $80
Full day: $160
Other charges
|
Community groups/ |
Private functions/ |
|
|---|---|---|
|
Crockery/cutlery hire |
$50 |
$50 |
|
Community liability insurance application |
$24 |
$24 |
|
Bond (hall space booking only) |
$150 |
$500 |
| Studio equipment hire | $100 | N/A |
| Bond (studio equipment) | $100 | N/A |
| Technical support (arts/performance space only) | $55/hr (min 2 hrs) | N/A |
| Ushers (events outside normal business hours) | $55/hr (min 2 hrs) | N/A |
Make a room hire enquiry
Before you make an enquiry
Please read the:
- Hills Hub room hire information booklet
- Hills Hub arts and performance space information booklet (if you want to book that space).
They include terms and conditions, fees and charges, and other important information.
Online
- Once you’ve read the information booklet, please complete the room hire enquiry form to check whether the room/s you want to book are available.
- You'll get a response from us within 3 to 5 business days.
Hills Hub room hire enquiry form
Post or email
If you prefer, you can download a form and post or email it to us.
Post
Hills Hub room hire enquiry
Cardinia Shire Council
PO Box 7
Pakenham VIC 3810
Apply for room hire
- Once we have confirmed that the room/s are available, we will email you the Hills Hub room hire application form, along with a booking reference number.
- The form must be submitted to us within 5 business days of it being emailed to you.
What you need to provide with your application
- Photo ID
- Copy of Certificate of Currency (Public Liability Insurance 20million)*
If children are attending
- Copy of Working with Children Check card if children are attending event/activity
- Copy of Working with Children Check cards for any third parties in charge of children
- Your organisation’s Child Safety Policy
As applicable
- Copy of Certificate of Currency for any third parties engaged (e.g. DJ, caterer)
- Evidence of any special conditions requested as part of the hire approval
- Copy of Certificate of Currency (Professional Indemnity Insurance)
- * Individuals and non-incorporated community groups who do not hold public liability insurance may qualify for temporary event/function insurance for once off, low-risk events/functions under Cardinia Shire Council. For more information contact the Place Maker on 1300 787 624 before submitting the room hire application form.
Processing your application
- Your application will be processed within 10 to 14 business days (subject to all necessary information being provided).
- If your application is approved, we will send you an invoice with payment options.
- Once we receive payment and the required documentation, we will confirm your booking in writing.
Once your booking is confirmed
When your booking is confirmed, contact the Hills Hub Place Maker on 1300 787 624 to discuss arranging access to the facility, opening and lock up procedures, security and any other matters.
Getting your bond back
- After the event, Council will inspect the facility.
- Where a bond has been paid, this will be refunded in accordance with the terms and conditions in the information booklet.
Enquiries
Contact the Hills Hub Placemaker
Ph: 1300 787 624
Email: mail@cardinia.vic.gov.au