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Apply for a community capital works grant (Category 1)

The 2022-2023 grant round is now open and will close at 5pm, Friday 11 March 2022. 

  • The Community Capital Works Grants Program assists community groups to upgrade community and recreational facilities that are used to strengthen local community networks and support community wellbeing.
  • Improvements to facilities funded through this program should complement the Council Plan and seek to boost people’s participation and involvement in their local communities.


  • To progressively upgrade the facilities from which community organisations provide services to the community
  • To progressively improve facilities that are the primary focus for services or programs that promote local community networks
  • To progressively improve facilities that positively contribute to community safety and the wellbeing of residents
  • To foster community ownership and management of local facilities.

Grant categories

Category 1: Community capital works grants
Category 2: Community capital works partnership grants
Category 3: Major equipment grants

Community capital works (category 1) grants

Grants of up to $20,000 are available for community and recreational facility upgrade works that fall into one of 4 priority areas. Council manage works on behalf of community groups. Community groups are not required to provide matched funding.

Note: This page has information on the 2021–22 Community Capital Works Grants. For information on previous grant rounds visit 2020-21 grants and prior

 Maximum: $20,000 per project.

  • All funded works will be coordinated and delivered by Council. Committees/clubs do not need to undertake any of the works themselves.
  • The community group is not required to provide matched funding.

Grants will only be awarded to groups or organisations managing public facilities, on Council-owned or Crown land. 

Groups and organisations eligible for community capital works grants must:

  • be not-for-profit and managed by a volunteer board or committee of management e.g. sporting club, kinder committee, environmental group or be a Community Asset Committee established by Council, or a community Committee of Management established under the Crown Land Reserves Act 
  • be a committee established by the Council to manage a Community Asset
  • be incorporated (if required)
  • have adequate public liability insurance (if required)
  • have no outstanding grant acquittals or outstanding debts owing to Council
  • propose an initiative which will benefit the Cardinia Shire community and be located in Cardinia Shire
  • be able to supply financial statements and information as requested
  • be able to meet conditions associated with receiving the grant
  • demonstrate the proposed activity is consistent with Local, State and Federal regulations
  • be able to provide supporting data, when requested, proving that the project is adequately costed.

Organisations that use facilities managed by a committee of management or Community Assest Committee: You must get approval from the committee before you apply for the grant.

Organisations that use facilities on Crown Land: You must get approval from the relevant state government agency before you apply for the grant.

All applications will be assessed against these 4 priority areas:

Priority area 1: Upgrades to more efficient and effective appliances
Priority area 2: Environmental building upgrades
Priority area 3: Reduction of OH&S risks
Priority area 4: Improvements to the appearance of facilities

Upgrades to more efficient and effective appliances

Replacement of inefficient appliances with modern, efficient appliances to reduce energy consumption and improve effectiveness

Project examples in this priority area are listed below.

Split systems

Install split systems with less environmentally hazard refrigerant (R32) and within 1 star of the most efficient available in their size range.

Hot water systems

Install efficient, high quality heat pump hot water systems to replace large (for example 160L – 315L) inefficient hot water systems.

Hand dryers

  • Install efficient hand dryers with shorter drying times to reduce energy consumption and time needed for hand drying.
  • Hand dryers installed must have:
    • adequate clearance
    • adequate protection from water
    • a noise level suitable for the environment in which they are being installed.

Ceiling fans

May help reduce or eliminate the need for air conditioning, or allow air conditioner temperature to be set to a higher level, which reduces energy consumption and costs.

Environmental building upgrades

To reduce energy usage, improve comfort and/or reduce operating costs

Project examples in this priority area are listed below.

LED lighting

Can reduce energy costs, maintenance requirements and improve lighting levels.


Can help keep a building within a more comfortable temperature range, improving comfort and reducing energy used for heating and cooling.

Draught sealing

This stops conditioned (heated or cooled) air escaping from a building and being replaced with air from outside, which is often too hot or cold. This will improve comfort and reduce energy consumption. Common draught sealing techniques include adding seals around windows and doors and sealing gaps in floorboards

Solar PV

Rooftop solar electricity systems generate renewable energy, thus reducing costs and environmental impact.

Rainwater harvesting

Usually provides water for toilet flushing. This reduces water costs and provides environmental benefits by reducing peak stormwater flows and the need for dams and desalination plants.

Sensor taps

Can reduce water wastage when taps are left on, especially in children’s centres. This reduces the costs and environmental impacts of excessive water use and associated water heating.

Reduction of OH&S risks

To reduce potential risks in and around facilities.

Project examples in this priority area are listed below.

Asbestos removal

  • May be found in features including eave lines, switchboards, flooring (including tile underlay).
  • Once asbestos is removed, other contractors can work safely and reduce ongoing risk for building users.

Switchboard upgrades

To increase capacity and improve safety for users.

Improved water treatment equipment if mains water is not available

Some rural buildings do not have a reticulated water supply and rely on tank water. Improvements to filtration and treatment systems can improve water quality at these sites.

Lighting upgrades

The installation of efficient LED lighting inside or outside a facility can improve safety, reduce eye strain and reduce the risk of accidents in a workplace or community space.

Improvements to the appearance of facilities

Examples of projects in this priority area are listed below.

Painting of building (internal or external)

Using low VOC paint and paint suitable for the purpose, as per

New flooring

Fit for purpose and slip resistant, can improve insulation if the floors are old and drafty.

New decking

Using non slip, no maintenance products, for example Modwood or similar.

  • Works proposed in facilities not owned by Council, or not managed on behalf of Council.
  • Requests for retrospective funding, where projects have started before funding approval was received.
  • Consultancy fees
  • Funding for groups and organisations with an outstanding debt to Council.

Before you apply, please read all documents in the information pack (which contains Word and PDF versions of all documents).

This includes: 

  • Community Capital Works program guide (which includes essential information you will need for your application including the terms and conditions)
  • Community Capital Works Grants Program policy (Word and PDF versions) 

Download the information pack

Supporting documents

Information and tools to support applications.

Download the supporting documents pack

What you need to include in the application

  • Committee or community group details
  • Written submission stating how the project will assist the facility/committee
  • Mud map identifying where the infrastructure will be located on the site
  • Written confirmation that landowner approves proposal 

For this grant option, community groups are not required to submit quotes, detailed plans, building permits, product specifications, public liability or workcover certificates.

Apply now on Smartygrants website

All grant applications are reviewed against the priority areas by:

  • Council’s Internal Council Cross Divisional Group (ICCDG), comprised of Council staff from different areas of the organisation 
  • senior managers at Council
  • councillors. 
  • An applicant may lodge a written request to query a grants assessment and request clarification.
  • Requests must be made within 4 weeks of receiving the grant outcome notification. 
  • Requests will receive due consideration and a formal, written response will be provided. 

Contact the Connected Communities Team at CCWG@cardinia.vic.gov.au or 1300 787 624

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