Community capital works grants program

The 2019–20 Communtiy Capital Works and Major Equipment grants round will open on Monday 28 January 2019 and close on Monday 4 March 2019. 

If you are part of a community group that is interested in applying for a 2019 – 20 Community Capital Works Grant, you are encouraged to attend one of our information sessions.

These sessions will provide information on grant eligibility, grant conditions, processes and timelines.

Please bring your project ideas to discuss specific requirements with Council staff.

Details for information sessions

Evening session: Tuesday 30 October 2018 at 7pm

Morning session: Thursday 1 November 2018 at 10am

Venue: Cardinia Shire Council Civic Centre, 20 Siding Avenue, Officer. 

Register for a session on the Trybooking website 


Under our community capital works grants program, matched funding of up to $35,000 is available to help community groups managing community and recreation facilities to upgrade these facilities.

Projects that may be eligible for a grant include:

  • building extensions and improvements
  • capital improvements at recreation reserves and sporting facilities
  • built-in or fixed equipment installations
  • portable items which meet best practice standards (for example, playground equipment in kindergartens). 

To be eligible for this grants program, groups and organisations must:

  • manage a public facility on Council-owned or Crown land (this included facilities/land owned by the Department of Environment, Land, Water and Planning)
  • be not-for-profit organisations based within municipal boundaries with membership open to residents in Cardinia Shire
  • be incorporated or be auspiced by an incorporated organisation (this includes section 86 Council committees).
  • complete the project within 12 months. Projects may be staged over several years but a separate application must be made for each stage, in separate annual grant funding rounds. However, we cannot guarantee that future stages and grant applications will be funded.

We will not fund: 

  • sporting surface and surrounds maintenance that is funded through maintenance grants provided to recreation reserve committees of management
  • requests for retrospective funding
  • consultancy fees
  • groups and organisations with an outstanding debt to Council.

All projects will be funded on a matched funding basis: $1 from Council and $1 from the applicant, to a maximum grant of $35,000.

The applicant’s contribution may include:

  • funds sourced from other organisations or non-Cardinia Shire Council grant programs.
  • reimbursement for volunteer labour contributing to the project.

Volunteer labour contributions may be included but cannot be any work that is trades work or classed as "high risk work" (including all work that requires a licensed tradesperson, for example plumbing, electrical).

If a commercial builder or qualified contractor is engaged to undertake work related to the project in an in-kind capacity, the quoted value of this will not be considered within the total project cost for the purposes of calculating the value of the grant.

Grant amounts do not include GST.

All applications will be assessed against the following priorities: 

Priority 1

Projects that: 

  • enhance access and inclusion
  • address occupational health and safety
  • address regulatory compliance issues.

Priority 2

  • Projects that improve facilities not fit for current use.

Priority 3

  • Projects that maintain a facility at an acceptable level for its current use.

Priority 4

  • Projects that provide an environmental benefit - for example, a reduction in resource consumption or use of efficient technologies. 

Applications must also:

  • demonstrate how the local and wider community will benefit from the project
  • be consistent with Council plans and priorities
  • be consistent with other relevant regulations
  • be consistent with strategic plans for the organisation/group
  • be consistent with strategic plans for the facility/location
  • be able to demonstrate the capacity to deliver the project both from a financial and project management perspective.

All grant applications are reviewed by:

  • an assessment panel made up of Council staff from different areas of the organisation, as well as senior staff within Council  
  • a panel of Councillors.

Once agreement is reached, grants are referred to Council for endorsement and formal approval.

If an applicant wants to query a grants assessment, they must make a written request requesting explanation for the decision. A formal, written response will then be provided after the matter is considered. 

View the recipients 

For more information or for help with the grant application process contact our Community Places Officer on 1300 787 624 or