Apply for a festivals and events grant
Grants round now open for activities running from 1 July 2019 – 30 June 2020
Applications for the next grants round open on Monday 4 March and close Thursday 18 April.
About these grants
Council is proud to support festivals and events in Cardinia Shire through this grants program.
- Grants are available to not-for-profit, community-run festival and event organisers, and RSL clubs to go towards the cost of running local events which reflect local identity and interests.
- Please note that we may receive applications for more funding than what is available.
- We support applicants and grant recipients to work towards building events that will eventually be sustainable and self-sufficient without grant funding support.
Types of events supported through this program
- Community festivals and events
- Art festivals and events
- Cultural festivals and events
- Agricultural shows and major events
Why festivals and events are important
Festivals and events are important for helping to build a stronger and more connected local community.
This grants program aims to support a range of festivals and events that encourage people to come together to celebrate where they live, and their culture and shared interests.
Cardinia Shire is a rapidly growing community and we are committed to supporting activities that align with our Council Plan, improve the liveability of the area and protect the local environment.
- Applications must have a clearly defined purpose, philosophy and target audience.
- We assess applications once a year against the priorities in this table.
|Priority||The event or festival …|
|Celebrates vibrancy and diversity of the area and its people||
|Safe and well planned events (with a view to becoming self-sufficient)||
|Capacity building, capability and collaboration is a priority||
|Community access and inclusion||
|Celebrating the shire and enhancing economic development||
Funding and support
- Funding is available to cover the costs of running a festival or event, but not for the payment of staff and associated staff/volunteer costs.
- Applications may include a request for either a cash grant and/or in-kind support.
This may include:
- advice about event planning
- advice about risk management
- advice about marketing and promotion
Supported events to be run on Council land or assets
- If a request has been submitted to Council to run the event on Council land, parks/garden maintenance will correspond with the timing of the event.
- If an event traffic and/or parking management plan is required by regulation, we will consider requests to reimburse the costs associated with their development and implementation.
- We may also consider requests to reimburse waste management arrangements for bins booked through us.
- If your event is taking place on Council owned or managed land or assets, compliance documentation must be submitted several weeks before the event.
To apply for a festival and events grant your group must be one of the following:
- a not-for-profit group, locally based and/or servicing Cardinia Shire residents
- a Section 86 Committee of Council
- an incorporated association (or auspiced by an incorporated organisation).
And you need to:
- hold the festival or event in Cardinia Shire. Activities can be held on Council land/assets or elsewhere throughout the region. Relevant consents and authority is required for all activities.
- have Public Liability Insurance cover of at least $20 million for the duration of the event, including set up and pack up.
- provide an end of year financial statement or bank statement outlining event or festival operating costs (on application and acquittal stage once funded)
- have acquitted or be compliant with all grants previously awarded by Council
- have discussed your application with Council’s Community Development Facilitator.
If a licence, lease or funding agreement exists between Council and the community organisation, then the agreements need to be signed and current in order for applications to be considered.
What we will not fund
- Applications by individuals or commercial entities. (Exceptional circumstances may apply).
- Costs related to ongoing operations and core business, including staff salaries. (Staff costs specific to the delivery of the festival or event may be considered).
- Capital works and facilities maintenance costs.
- Cost of projects that have already been delivered.
- Applications for events or festivals that are already self-sufficient.
- Interstate or overseas travel costs.
- Projects that are considered to be the core funding responsibility of the Victorian or Federal Government departments, services or programs, or other funding bodies.
- Core activities or operations of religious, political or educational organisations.
- Competitions, prizes, profit making or fundraising activities.
- Projects that are a duplication of existing community activities and programs.
- Applications from organisations that have not acquitted or have failed to comply with all grants previously awarded by Council, or who have an outstanding debt to Council.
- Incomplete or late applications.
How applications are assessed
All grant applications are reviewed by an assessment panel made up of:
- Council staff from a selection of relevant departments
- senior managers from Council
- a panel of Councilors.
Once the panel reaches agreement, grants are referred to Council for endorsement and formal approval.
Funding acknowledgment required
All grants recipients must:
- acknowledge Council as a funding provider in any promotion or publication relating to the project or initiative
- provide an evaluation and acquittal within 2 months of the project being completed.
To query a grants assessment, you may make a written request for clarification of the assessment.
Requests will receive due consideration and a written response will be provided.
To apply for this grant go to the Cardinia Smarty Grants website.