Apply for a festivals and events grant
Grants round now open
Applications for the next grants round open on Monday 4 March and close Thursday 18 April.
About these grants
Council is proud to support festivals and events in Cardinia Shire through this grants program.
- Grants are available to not-for-profit, community-run festival and event organisers, and RSL clubs to go towards the cost of running local events which reflect local identity and interests.
- Please note that we may receive applications for more funding than what is available.
- We support applicants and grant recipients to work towards building events that will eventually be sustainable and self-sufficient without grant funding support.
Types of events supported through this program
- Community festivals and events
- Art festivals and events
- Cultural festivals and events
- Agricultural shows and major events
Why festivals and events are important
Festivals and events are important for helping to build a stronger and more connected local community.
This grants program aims to support a range of festivals and events that encourage people to come together to celebrate where they live, and their culture and shared interests.
Cardinia Shire is a rapidly growing community and we are committed to supporting activities that align with our Council Plan, improve the liveability of the area and protect the local environment.
- Applications must have a clearly defined purpose, philosophy and target audience.
- We assess applications once a year against the priorities in this table.
|Priority||The event or festival …|
|Celebrates vibrancy and diversity of the area and its people||
|Safe and well planned events (with a view to becoming self-sufficient)||
|Capacity building, capability and collaboration is a priority||
|Community access and inclusion||
|Celebrating the shire and enhancing economic development||
Funding and support
- Funding is available to cover the costs of running a festival or event, but not for the payment of staff and associated staff/volunteer costs.
- Applications may include a request for either a cash grant and/or in-kind support.
This may include:
- advice about event planning
- advice about risk management
- advice about marketing and promotion
Supported events to be run on Council land or assets
- If a request has been submitted to Council to run the event on Council land, parks/garden maintenance will correspond with the timing of the event.
- If an event traffic and/or parking management plan is required by regulation, we will consider requests to reimburse the costs associated with their development and implementation.
- We may also consider requests to reimburse waste management arrangements for bins booked through us.
- If your event is taking place on Council owned or managed land or assets, compliance documentation must be submitted several weeks before the event.
To apply for a festival and events grant your group must be one of the following:
- a not-for-profit group, locally based and/or servicing Cardinia Shire residents
- a Section 86 Committee of Council
- an incorporated association (or auspiced by an incorporated organisation).
And you need to:
- hold the festival or event in Cardinia Shire. Activities can be held on Council land/assets or elsewhere throughout the region. Relevant consents and authority is required for all activities.
- have Public Liability Insurance cover of at least $20 million for the duration of the event, including set up and pack up.
- provide an end of year financial statement or bank statement outlining event or festival operating costs (on application and acquittal stage once funded)
- have acquitted or be compliant with all grants previously awarded by Council
- have discussed your application with Council’s Community Development Facilitator.
What we will not fund
- Applications by individuals or commercial entities. (Exceptional circumstances may apply).
- Costs related to ongoing operations and core business, including staff salaries. (Staff costs specific to the delivery of the festival or event may be considered).
- Capital works and facilities maintenance costs.
- Cost of projects that have already been delivered.
- Applications for events or festivals that are already self-sufficient.
- Interstate or overseas travel costs.
- Projects that are considered to be the core funding responsibility of the Victorian or Federal Government departments, services or programs, or other funding bodies.
- Core activities or operations of religious, political or educational organisations.
- Competitions, prizes, profit making or fundraising activities.
- Projects that are a duplication of existing community activities and programs.
- Applications from organisations that have not acquitted or have failed to comply with all grants previously awarded by Council, or who have an outstanding debt to Council.
- Incomplete or late applications.
How applications are assessed
All grant applications are reviewed by an assessment panel made up of:
- Council staff from a selection of relevant departments
- senior managers from Council
- a panel of Councilors.
Once the panel reaches agreement, grants are referred to Council for endorsement and formal approval.
Funding acknowledgment required
All grants recipients must:
- acknowledge Council as a funding provider in any promotion or publication relating to the project or initiative
- provide an evaluation and acquittal within 2 months of the project being completed.
To query a grants assessment, you may make a written request for clarification of the assessment.
Requests will receive due consideration and a written response will be provided.
To apply for this grant go to the Cardinia Smarty Grants website.